POSITION TITLE: Bookkeeping Clerk/Project Mangers Assistant
DEPARTMENT: Administration
REPORTS TO: Controller
SUPERVISES: None
Hours: 7:30-4:30
ESSENTIAL FUNCTIONS:
• Answer telephones quickly in a friendly and personable manner
• Proficient in Microsoft word, excel, power-point, outlook
• Customer assistance
• Familiar with Accounting Software/ability to learn new software
• Accounts payable entries
• Administrative work for Project managers
o Creating PO’s for commercial jobs
o Invoicing of commercial accounts and resolving billing issues that arise
? Familiar with AIA Billing
o Job setup and maintenance
? Familiar with general construction
• Support Controller in month end processes and data entry
• Support service department when necessary
• Support HR when necessary
• Provide back up for the controller and other office personnel when out of the office
NON-ESSENTIAL FUNCTIONS:
• Participate in company functions and meetings, visiting with customers.
• Maintain personal office space in a professional, clean and organized manner.
• Perform any other special duties requested by either the general manager or the department managers.
MINIMUM QUALIFICATIONS:
• Associates degree or equivalent work experience
• Ability to understand and follow instructions in English.
• Lift up to 30 pounds.
• Ability to sit at a desk and work on a computer for up to 8 hours a day.
• Computer experience
• Dress in a professional manner
